300 families inquired this enrollment season.
Camila is calling every one of them this week.
Meet your AI admissions advisor. She answers every prospective-parent call within 2 rings AND runs daily outbound to every family who filled out an inquiry form, requested info at a school fair, or started an application and never finished. She qualifies grade, program fit, and timeline, then books the campus tour — all before the family enrolls somewhere else. Multilingual — 11 languages, auto-detected, 24/7, in your SIS before the call ends.
Talk to Camila live, right now.
Press the button. Allow your mic. Have a real conversation with the AI receptionist for Northgate. Ask anything — about anything you'd ask a real receptionist, pricing, scheduling, whatever.
Families don't enroll where they applied first — they enroll where someone called them back first.
Every private school, language academy, and vocational program runs the same funnel: pay for ads and open houses, collect inquiry forms and half-finished applications, then watch the admissions office — one or two people — fail to call them all back before September. The family that toured three schools enrolls at the one that made them feel wanted. Meanwhile your front desk is fielding tuition questions, transcript requests, and "is the bus route near us?" all day. The serious family slips through. You paid for that lead. Camila calls every one, the same day, in their language.
Camila calls a family who inquired 9 days ago. Books a campus tour in 4 minutes.
The Morales family submitted an inquiry form on the Northgate website for their daughter Sofía, entering 6th grade. Nobody called back — admissions was buried in re-enrollment paperwork. Camila pulls the inquiry and dials. 6:18 PM Wednesday.
- Lead status: Inquiry → Tour Booked
- Tagged: bilingual-priority, financial-aid, grade-6, current-cycle
- Recording + transcript attached to family record
- Friday reminder text scheduled
- Tuition-assistance pre-form emailed
Six things every inquiring family gets — automatically.
Inbound, outbound, dormant inquiry list, half-finished applications. Camila is your full-time admissions advisor — only she works 24/7 and never lets a family go cold.
Daily outbound to your inquiry list
Upload your list — website inquiries, open-house signups, school-fair cards, applications started and abandoned. Camila calls every family, daily, until they answer. The cheapest enrollment pipeline you have is the families who already raised their hand.
Answers inbound in 2 rings, 24/7
Parent calls about tuition at 8pm? She picks up. Family calls Saturday about grade availability? She qualifies and books. No more voicemail — anxious parents don't leave them, they call the next school.
Qualifies grade, program fit, and timeline
Entering grade, which program (college-prep, bilingual, STEM, arts, vocational), start term, and what the family actually wants. The right-fit family gets fast-tracked to a tour; the wrong-grade or wrong-year family gets a warm, honest answer — saving your admissions team hours.
Books campus tours on your real calendar
Two-way synced to your admissions calendar. Reads availability, won't double-book the Saturday tour slot, assigns the right director, and confirms who's attending.
Multilingual — 11 languages, auto-detected
Detects the family's language on the first word and switches automatically — across all 11 languages your families speak (English, Spanish, Russian, Romanian, Italian, Vietnamese, Chinese, Arabic, Persian, French, German). For language academies and international schools this isn't a nice-to-have — it's the difference between enrolling the family and losing them at hello.
Drops everything into your SIS / CRM
Student, grade, program interest, financial-aid flag, home language, transcript asks, recording, transcript — synced to your student information system or CRM before the call ends.
Inquiry forms become booked tours. Automatically.
No more "did anyone ever call the Morales family back?" Every family Camila reaches shows up as a complete admissions record: parent and student names, entering grade, program interest, financial-aid flag, home language, recording, transcript, and the booked tour. Directora Ríos walks into Saturday's tour already knowing exactly why this family is here.
- Email confirmation sent
- 24h reminder scheduled
- Owner notified on mobile
- Post-appointment follow-up queued
How many families are you losing every enrollment season?
The realistic version: a private school or academy collects 8-20 family inquiries per week during enrollment season — website forms, open-house cards, school-fair signups, abandoned applications. Most never get a same-week callback. Industry conversion from prompt callback to enrolled student is roughly 10-15%. Annual tuition per student is your true value — and most families stay multiple years. Move the sliders to your actual numbers.
- • 10% conversion from same-week callback → enrolled student (conservative season benchmark)
- • Counts one year of tuition only — most K-12 families stay 4-7 years (multiply accordingly)
- • Doesn't count the one-time lift from re-calling your existing dormant inquiry list
- • Doesn't count siblings, referrals, or re-enrollment calls Camila also handles
See Camila live for Northgate.
15 minutes. No slides. We'll show you exactly how Camila would handle a real schools call — using your business name, your services, your tone.
- We text you within 5 minutes during business hours.
- No prep needed — we already know your industry.
- If she's not a fit, we tell you straight — no pressure.
- Prefer to hear it first? Use the 'Call me now' widget at the top of the page.
Live on your admissions line + working your inquiry list in 7 days.
Day 1: kickoff. Day 3: Camila configured with your programs, grades, and tuition + your inquiry list uploaded. Day 5: outbound follow-up campaigns start. Day 7: full live on inbound + outbound. SixBitsMedia runs the build; your admissions team keeps meeting families.
- 1Day 1
Kickoff & voice training
30-min call. We capture how you actually talk to customers, common FAQs, your pricing tiers, and the hours you want the AI live.
- 2Day 2–3
Build & calendar sync
We provision your dedicated number, configure the AI inside Hero CRM, wire her to your calendar, and set up the lead pipeline.
- 3Day 4
Internal stress test
You and the SixBitsMedia team call in with edge cases — bilingual callers, weird asks, scheduling conflicts. We tune until it's tight.
- 4Day 5
Soft launch
She goes live on after-hours and overflow only. You stay in the loop on every lead via mobile push. We monitor and refine.
- 5Day 7
Full live
Once you're comfortable, the AI handles 100% of inbound. SixBitsMedia stays on as your AI ops partner — monthly tuning, monthly reactivation.
Stop letting qualified families enroll somewhere else.
Directora Ríos, here's the offer: we deploy Camila for Northgate this week. She works your inquiry list every day, answers every prospective-parent call, qualifies fit, and books campus tours directly on your calendar — in each family's own language. Your admissions team keeps meeting families in person; Camila makes sure no family who raised their hand ever goes uncalled.
This isn't a one-off — it's a real platform.
Each vertical has its own AI receptionist, trained on industry-specific objections, vocab, and CRM workflow.